Mail & Corporate Email Administration
Business email that works: Google Workspace & Microsoft 365 for Utah small businesses
Sending invoices from bobsplumbing801@gmail.com costs you deals you never hear about. Customers quietly judge it, spam filters quietly eat it, and when an employee leaves with the password, that address — and every conversation in it — walks out the door with them.
We set up and administer professional email on your own domain — Google Workspace or Microsoft 365, whichever fits how your team works. That includes the part almost everyone gets wrong: SPF, DKIM, and DMARC, the authentication records that decide whether your mail lands in inboxes or spam folders, and whether scammers can send fake invoices that look like they came from you.
What's included
What you actually get
Google Workspace setup & admin
Gmail on your own domain, shared drives, calendars, and sensible security defaults — configured properly, with an admin structure that survives employee turnover.
Microsoft 365 / Exchange Online
Outlook, Teams, and the full Office suite on your domain. Often the right choice for firms whose clients and industry live in the Microsoft world.
Migrations with zero lost mail
Moving from GoDaddy, old IMAP hosts, personal Gmail, or a legacy Exchange server — years of mail, contacts, and calendars carried over, usually with no visible downtime.
SPF, DKIM & DMARC done right
The DNS records that authenticate your mail. Configured and enforced, they keep your invoices out of spam and stop scammers from spoofing your domain to your own customers.
Security hardening
Two-factor authentication rollout, phishing protection, and sane sharing policies — the basics that prevent the horror stories, sized for a small team.
Ongoing administration
New hires onboarded, departures offboarded safely, mystery issues fixed. An IT admin on call, without a full-time IT hire.
Process
How it runs
01
Assess
Where your email lives today, what's moving, and which platform fits your team and budget.
02
Prepare
Accounts, DNS, and authentication records staged in advance so cutover is boring — the good kind of boring.
03
Migrate
Usually over a weekend. Monday morning, everyone's mail, contacts, and calendars are where they expect them.
04
Harden & hand off
2FA enforced, DMARC moved to enforcement, documentation delivered — with ongoing admin support if you want it.
FAQ
Fair questions
Google Workspace or Microsoft 365 — which should I pick?
If your team lives in browsers and already thinks in Gmail and Google Docs, Workspace is usually the smoother fit. If you rely on desktop Excel/Word or your industry expects Outlook, go Microsoft 365. Entry tiers for both run roughly $6–8 per user per month. We set up either — we'll recommend based on your team, not a reseller commission.
Will we lose email during the migration?
No — that's the point of hiring someone who does this carefully. Mail is copied, verified, and cut over with overlap, so nothing falls in the gap. Our standard is zero lost messages, and we've kept it.
What are SPF, DKIM, and DMARC, and do I really need them?
They're DNS records that prove email claiming to be from your domain actually is. Without them, more of your mail lands in spam, and anyone can send convincing fakes from 'you' to your customers. Google and Microsoft now effectively require them for reliable delivery — so yes.
Can you just fix our existing setup?
Often, yes. Half our email work is cleanup: half-configured DNS records, admin accounts owned by former employees, mail rules nobody understands. We audit it, fix it, and document it.
Still running the business on a free Gmail address?
Tell us where your email lives today. We'll map out the move to your own domain — cost, timeline, and exactly what happens to your existing mail.